Interview Questions in Oracle 11i e-Business suite Accounts Payable

1. Q: How do you set up voucher number in AP?

A: Set up in the system administration.

 2. Q: Can I have two sets of voucher numbering for different periods for e.g. one from 1^st Apr to 31^st Mar’99 and another from 1^st Apr’00 to 31^st Mar’01.

A: Yes, define different sequences.

 3. Q: What is the profile option for voucher number?

A: Sequential Numbering.

 4. Q: Can I have Multiple currency Bank accounts? If so how do I set it up?

A: Yes, Payable option and define Bank screen.

 5. Q: Explain the procedure for dealing with cash transactions including advance made in cash and return of cash?

A: Create a dummy cash bank.

6. Q: If I do not have a foreign currency Bank account, tell me whether I can raise a foreign currency Purchase order and pay for it in Functional Currency.?

A: NO

7. Q: Can I define Invoice type? Is it a quick code

A: NO

8. Q: What is a 4-way match?

9. Q: How do I make payment for a demand draft?

A: Either define a dummy supplier or enable the flexfield in the payment screen and write a alternate check printing program

10. Q: Explain the procedure for transferring the asset from AP to FA.

A: Transfer the invoices to GL and run the Create Mass Additions Program

11. Q: Can I create recurring invoices for prior periods?

A: NO

12. Q: Can I set approval hierarchy for expense express amounts.

A: Yes

13. Q: What is a pooled account and what does it do?

A: A pooled bank account is one that is shared by multiple companies in the balancing segment

14. Q: Where do you define the accounting information for a supplier?

A: At site level

15. Q: What types of Distribution Sets can you use for a recurring invoice?

A: Only of the type “Full”

16. Q: What are the different types of holds?

A: System Holds, Manual Holds, Supplier Site Holds

17. Q: For what purposes is the special calendar defined?

A: Recurring Invoices, Key Indicators Report and With holding Taxes

18. Q: Difference between permanent prepayment and temporary prepayment ?

A: Permanent prepayment is for long term deposits like telephone deposit, electricity deposit etc.

19. Q: Can you change permanent prepayment to temporary and vice versa at a latter date /

A: Yes

20. Q: Maximum number of discounts that can be given to each payment line?

A: Three

21. Q: Can you use Automatic offsets and allow reconciliation?

A: NO

22. Q: Can you use withholding taxes along with automatic offsets?

A: NO

23. Q: Can you reuse skipped and spoiled checks ?

A: You can reuse skipped checks but not spoiled checks.